San Francisco AIDS Foundation
ALC 12 Generic


AIDS/LifeCycle 2013 is right around the corner! In exactly 4 weeks we’ll be gathering together at the Cow Palace for Orientation Day, on Saturday, June 1st. To help you manage all the last minute particulars, check out this list of important details and dates coming up before the big ride.

All Cyclists are required to have a minimum of $3,000 in their fundraising account by Orientation Day, Saturday, June 1, 2013
in order to ride in AIDS/LifeCycle. There are no exceptions to this rule. You can view your current fundraising total in your Participant Center. For more info about donation deadlines and what to do if you are unable to meet this requirement, click here.

E-Ticket:
 Your E-Ticket is now live in your Participant Center. It reflects your fundraising total, including any incentives you have earned, your tent assignment status, meal preference, and whether or not you have completed your medical form. Please check to see that the information is accurate. If anything is incorrect, please contact your Cyclist Representative.

You must bring a printed copy of your E-Ticket to Orientation Day, June 1st.  We recommend printing your E-Ticket as close to Orientation Day as possible so that it contains the most up to date information.

Medical Form:
Every participant must complete a medical form. A link for the medical form can be found in your Participant Center. The deadline for submitting the online form is Friday, May 17th. If you have not completed the form by this date, you will need to visit the medical area on Orientation Day to complete the form in person.

Tent Assignment:
The deadline for completing online tent assignment is Friday, May 17th. If you have a minimum of $2,000 in your fundraising account, you may complete tent assignment online and skip this step on Orientation Day!

Offline Donation Deadline:
Check or cash donations must be postmarked by Friday, May 17th in order to be processed and counted toward your Orientation Day fundraising total. If you receive offline (cash or check) donations after this date, please do not mail them in. Bring them with you to Orientation Day and visit the Donor Services table to have them applied to your fundraising total.

Text Alerts
: Subscribe to our event week texting service to receive updates on safety, route, weather conditions, and other important information. Text ALC to 69222 to sign up for important AIDS/LifeCycle text alerts!

New this year!
We will provide a limited number of self-serve electrical outlets in camp at the Charging Tent (located near Info Services) for charging cell phones and other electronics. We highly recommend that you bring extra batteries or an additional charging device (like Bike2Power or Solio) to guarantee your electronics are charged. Bike2Power has put together charging kits specifically for AIDS/LifeCycle. Use the code chargers10 for a 20% discount. Please note: Any participant's personal electronic equipment found plugged into any electrical supply other than the outlets provided in the Charging Tent will be removed and given to AIDS/LifeCycle staff.

Incentives:
Did you earn any fundraising incentives? Be sure to visit the Incentives booth at Orientation Day to pick them up! Not sure if you earned any? Check your E-Ticket. And for you super overachievers, we’re awarding a Top Fundraiser jersey to the top 50 fundraisers overall as of 5:00PM PDT, Thursday, May 30th. Be sure to contact your Cyclist Rep if you need some last minute tips to get to the next level!

Travel Planner:
This is where you’ll find all the details about Orientation Day, Opening Ceremony, the Finish Line Festival, and Closing Ceremony, plus tips on what to pack, how to ship your bike pre- and post-event, and much more!

Host Hotels and Transportation:
Our host hotels are filling up quickly both in San Francisco and Los Angeles. Get your discounted room now! Information on hotel reservations can be found in the Travel Planner. Shuttle busses will depart from the Radisson Hotel and Hotel Carlton on the morning of June 2nd to take you to the Cow Palace for Opening Ceremony. If you are staying at either of these hotels or Homewood Suites, please reserve your shuttle bus ticket by the end of the day on Tuesday, May 7th. Please note there will be no shuttle tickets available after that date.

Have you moved recently?
Please be sure to update your contact info in your Participant Center or by contacting your Cyclist Rep.

Staff Production Schedule:
The last day in the office for the entire AIDS/LifeCycle staff will be Friday, May 24th. Regular business hours will resume on Monday, June 17th. We will be working offsite during this time to ensure you have a safe and fabulous experience on AIDS/LifeCycle 2013.

If you have any questions about any of this, please contact your Cyclist Representative before Friday, May 24th!

Many answers to event questions can also be found on the FAQ page on the AIDS/LifeCycle website.

On behalf of the clients served by San Francisco AIDS Foundation and L.A. Gay & Lesbian Center, thank you for all of your hard work, dedication, and commitment. You are a true hero and we can’t wait to see you on the road!

- AIDS/LifeCycle Staff

P.S. We are still in need of volunteers to help out at Orientation Day and Opening Ceremony in San Francisco and the Finish Line Festival in Los Angeles. If you have friends and family who would like to help but cannot do the ride, this is a great opportunity. To volunteer in San Francisco please contact Katie Batterman (kbatterman@aidslifecycle.org) or to volunteer in Los Angeles, please contact Megan Arch (march@aidslifecycle.org).



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